Chic from Home: My 2017 Planner Setup Part 3
Once I saw the nude A5 Filofax original patent, I had to have it. I just didn’t know what to do with it. Then I watched an Alexis Giostra (aka Miss Trenchcoat) video on the 43 folder system.
I had no idea what the 43 folder system was until then, but it greatly intrigued me. For many years, I tried different ways of organizing my bills to pay, birthday cards to send, RSVP’s, registrations and so on, yet nothing seemed to work perfectly. Then, once I wrote my book Tame Those Pesky Details: 12 months of business tips and tasks (Aunti Cindi Presents), I added new folders to the system, to address the tasks needed to be done annually, month by month. I was searching for a way to make this all work together. Enter: Alexis.
Now, Alexis didn’t invent the 43 folder system. It’s referenced in a book by David Allen called Getting Things Done: The Art of Stress-Free Productivity. However, I liked her approach and the size of the A5 planner seemed to be just as much as I needed.
I found this lovely preloved planner on eBay as the foundation for my system. However, as much as I love the 43 folder system concept, I’m not totally convinced it will work for me, so I didn’t want to spend a lot of money on the setup. It consists of 12 folders (one for each month) and 31 dividers or tabs (one for each day of the month). Many people are crafty and create their own using card stock or file folders. I am not crafty. Crafty and Cindi are never used in the same sentence except to describe me as not being crafty.
So, I made my way to Target Dollar Spot (TSD, Bullseye Playground) and found packs of their mini planner pages. One pack included six dividers while the other had four folder/pockets. Of course I needed multiple packs, but at three dollars, each, it was very reasonable. I had a couple of five dollar gift cards I’d earned from previous purchases, so with my five percent off, the investment was pretty minor.
I did have to repunch the holes as you can see in the photo. Most people use washi to make it look pretty. I have only a few roles of washi (I know!) and I love them so much I didn’t want to use them on this. So, I had some old correction tape in my office goodies box and used that. It’s white and not so attractive, but it did the job perfectly and I’ll live with it for now. If I decide I want to upgrade, I can always do the washi thing.
On Instagram, I’ve posted a photo with the back of the dashboard, which is simply the 2017 year at a glance, and the first file folder/pocket. Alexis adds In and Out file pockets, but I don’t feel I need those now. What I did add was a clear envelope for each month to correlate to the tasks in my book, thus creating a 55 folder system. (Tame Those Pesky Details is currently only offered as an ebook but will soon be available in paperback.) I rarely need more than a place to put a business card, a note or a brochure for those tasks, so this works perfectly.
I turned to Jane’s Agenda on Etsy for the monthly tabs. They are awesome! She coats them so they are sturdier than normal, and so easy to use! I asked for a custom color combination and I think the black on ombre gold is just gorgeous! I had no idea this planner would turn out looking so pretty!
The other item I added in the pocket is the Celebrate Everyday calendar from my old Erin Condren Life Planner (ECLP). That way, I can check it out on a regular basis, buy birthday and anniversary cards as needed, and stay on track.
I plan to put each item in one week before its due date, so with mailing time (or shopping time), things should arrive as scheduled.
In more detail, here is how this planner is setup:
- Dashboard 2017 calendar
- January folder (because this is January)
- January clear pocket
- 31 dividers
- February – December folders, each followed by a clear pocket relating to the Tame Those Pesky Details task for that month
In a nutshell, the way this works is to rotate the current month to the front, keeping the daily dividers behind it. This system provides a perpetual way to keep on top of all your important dates!
Alexis does an awesome job of explaining the whole system, so I would refer you to her YouTube videos on the subject. In the meantime, I’m putting mine to work and excited to use it this year.
Have you tried a 43 folder system? What other ways do you handle this sort of deadline paperwork? Let me know!
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